Class Title: Deputy Director of Parks and Recreation
Grade Number: S18, Exempt
Department: Parks and Recreation
The Deputy Director is responsible for assisting the Director in planning, directing, managing, leading, and overseeing activities and operations of the Department of Parks and Recreation. Bureaus include Parks Grounds Maintenance, Allentown Municipal Golf Course, Recreation, Special Events, and Capital Projects.
The Deputy Director supports the Director in leading a management team tasked with equitably serving the resident of the City of Allentown by providing a well-maintained parks system and a diverse, modern, recreation and events programs.
At times this position interfaces directly with the Mayor and City Council members, City Department heads, non-profit organizations, private sector businesses, school district, regional and local recreation, golf course, and environmental professional organizations related to parks and recreation.
Must have the highest standards of ethics and understand ethical behavior and practice and ensure that behavior is consistent with these standards as well as hold employees accountable for ethical practices.
Works under the supervision of the Director of the Department of Parks, Recreation and Trails.
The position directly supervises staff as assigned by the Director. Assigned staff may range from approximately six to twelve individuals of various classifications from the parks maintenance, recreation and administrative staff as well as interns. Acts as the Director in their absence.
ESSENTIAL DUTIES AND RESPONSIBILITIES
With advisement from the Director, exercises management responsibility for bureaus in the department, as assigned by the Director, including supervision of Bureau Managers of Parks Maintenance, Capital Projects, Golf, Special Events and Recreation.
Identification of community interests to expand parks amenities, sports and other recreational offerings and project management.
Experience in implementation and oversight of a department-wide strategies, project management, hiring processes, contract monitoring and compliance, coordination and collaboration with funding agencies, development of policies and guidelines and support for parks marketing related activities.
Assists in managing the development and implementation of annual budgets, department goals, objectives, policies and priorities for each assigned service area.
Assists with work planning and program creation.
Reviews and recommends approval of line items for placement in the budget, the preparation and final completion of contract documents for procurement of the construction services.
Conduit for feedback from employees. Leads department-wide annual performance review process. Shares information with Director to set goals and create a collaborative work environment.
Assists in acting as the official departmental representative to other City departments, Mayor’s office, elected officials, and outside agencies as requested. Attends City Council and other related meetings as required.
Determines priority of work, follows through on priorities established by the Director, develops work schedules, and directs Bureau-Managers to accomplish programs and projects.
Recommends goals, objectives, and standards to the Director. Enforces rules and regulations established for each Bureau.
Assists the Director in the preparation of the Department's budget, including Capital Budget planning. Analyzes Bureau budget requests and makes recommendations with respect to corresponding Bureau budgets. Monitors all approved budgetary expenditures for the Bureaus assigned by the Director.
Recommends short- and long-term operation strategies for implementing policy decisions.
Makes recommendations to the Director of Parks and Recreation concerning the hiring and firing of personnel, disciplinary action to be taken, promotions, and performance evaluations of subordinate staff.
Keeps staff aware of Federal, State and City changes in policies and regulatory requirements. Assures all staff maintain an awareness of proper safety procedures and guidelines and apply these in performing daily activities and tasks.
Develops and provides information to the Director essential to planning, budgeting, and management of the individual program entities; prepares and assists the Director in carrying out a good public relations and communication dialogue with all concerned public and private individuals, organizations, corporations, etc.
Responsible to evaluate and revise applicable City’s Ordinances.
Meets with each supervisor periodically to review overall workload and project status. Completes reviews as required.
Performs related work as required.
Bachelor’s Degree in a relevant field, a major in Parks and Recreation Management preferred, or any equivalent combination of related education and meaningful experience may be substituted.
Necessary Knowledge, Skills and Abilities
Five to ten (5-10) years of increasingly responsible professional experience in the field of parks and recreation, with specific emphasis on the ability to learn new skills quickly, problem solve and manage people.
Knowledge of principles and practices of municipal management applied to the administration of parks and recreation activities.
Skilled leader and manager with a track record of motivating and developing staff and maintaining relationships with staff and residents.
Excellent communication skills and the ability to communicate with a variety of staff, elected officials and leaders.
Knowledge of municipal budgeting procedures.
Ability to express ideas orally and in writing and interpret written information.
Ability to negotiate, manage and administer contracts in accordance with Department or City procurement requirements.
Experience in working with construction contractors, landscape architects, developers, and other professional services providers to make decisions and implement projects that are in the best interest of the Department and the City of Allentown.
Experience in conducting public meetings or presenting material at meetings in support of the Department and the City of Allentown.
Ability to drive flexibility, versatility and effect change in the work environment while maintaining efficiency.
Experience in managing union employees.
Experience in landscape horticulture and/or green infrastructure principles
Certified Parks and Recreation Professional certification or similar
Experience with grant management
TOOLS AND EQUIPMENT USED
Personal computer with various software (Office, Eden Financial software). Must have a driver’s license and ability to drive a city vehicle to various sites throughout the City. Basic knowledge of small tools and machines a plus.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is Frequently required to sit, stand, talk and hear. The employee is required to walk, use hands and fingers, handle, or feel objects, tools, or controls, and reach with hands and arms.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
Formal application, rating of education and experience, oral interview and reference check, job related tests may be required.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.