Job No: 497202 Position Type: full-time Location: Lewisburg, PA Categories: Facilities, Other, Clerical / Support
This employee will have responsibility for the procurement for goods and services, to support construction projects, custodial and office supplies, vehicles, tools, capital equipment and residential items, within the Facilities Department. This role will use standard procedures to purchase and will respond to inquiries regarding purchases and purchasing procedures. This position is one of several assigned to the Facilities Department front office and works collaboratively to support administrative functions in the Facilities Department.
The Purchasing Office Assistant routinely interacts and communicates with Facilities Project Managers, Directors, Supervisors and other Facilities staff, as well as the campus community and outside vendors and contractors. Due to the nature of the work involved, the position requires an individual who is detail oriented, a self-starter, multitasker, a team player with a positive demeanor, capable of independently resolving problems and providing outstanding customer service. This position demands upholding strict confidentiality, excellent communication skills and requires firmness when requiring compliance with University and Department policies and procedures. This position reports directly to the Director of Business Operations, Facilities.
Job Duties: Purchasing:
Think critically and work collaboratively to evaluate and improve business processes, and troubleshoot issues.
Serves as the department representative on the University's buyers' group and PO close teams
Works with University leadership for the coordination of supply delivery including items for large scale events
Serves as the primary point of contact for purchasing; including maintaining documentation and records to ensure compliance with established policies and guidelines and associated reporting (for, but not limited to, paid invoices, records of sales and use tax, vehicle expense records, records of utilities (electric, sewer, oil, natural gas, gasoline, diesel fuel, and water), source suppliers, vehicle records and inspection process, and end of year processes).
Maintains records and processes billing for materials purchased by sororities, fraternities, and other campus groups.
Perform general administrative and office duties to support departmental operations, staffing and activities, including but not limited to organizing department events, newsletter and other communication tools, registration for conferences, training and associations, TMA work orders, etc.
Adheres to OSHA standards, employs safe practices, and follows safety policies/procedures including the use of PPE. Notifies supervisors of potential hazards.
Supports and promotes the University's sustainability efforts.
Performs other duties as required
Minimum Qualifications: High school diploma or equivalent Three years of administrative/office experience, with experience purchasing business related items. Proficiency with Word, Excel, PowerPoint, Google Workspace, email, and other similar software programs. Strong customer service focus and time management and organizational skills. Demonstrated attention to detail and ability to enter large volumes of alpha/numeric data into a computerized system. Demonstrated ability to work with numerous interruptions, meet deadlines, and work well under pressure. Strong interpersonal skills, exhibited by the ability to exercise diplomacy, tact, discretion, and strict confidentiality with all persons both within and outside the department. Ability to understand and communicate oral and written instructions and procedures effectively. Demonstrated ability to work independently and as a team member; take initiative, use good judgment, and communicate effectively. Demonstrated commitment to diversity and inclusiveness.
Other Requirements: This position is classified as part of essential services. Individuals may be required to report to work even if campus has a delayed opening, early closing, or is closed, unless instructed otherwise by facilities supervisor; or when the individual has concerns related to their personal safety. A post-offer criminal background. Ability to work occasional overtime as required
Preferred Qualifications: Associates Degree or Bachelor's Degree in a business-related field. Supply management or procurement training Experience with purchasing construction, trades supplies, custodial, equipment or vehicles Experience with integrated databases such as: Workday (financial management) and TMA (work order management), StarRez (database management) Higher Education Experience Work Type: This is a full time, year round, non-exempt, benefits eligible position.
This role is not budgeted for visa sponsorship at this time, all candidates must be authorized to work in the US at the time of submission of the application.
Salary Range: This is a Staff Non-exempt position with a hiring range of $17.03 - $21.29. The offer rate will be based on a review of the candidate's credentials compared to the qualifications of the position, internal equity, and our overall compensation philosophy.
Benefits: To learn more about Bucknell's benefits, click here!
Bucknell University is a private, highly ranked, national liberal arts institution that offers strong professional programs in engineering, business, education, and music. Located in Central Pennsylvania along the Susquehanna River, Bucknell is nestled in the Borough of Lewisburg, an appealing Victorian-style town ranked as one of America's best small towns. Lewisburg and the surrounding region offer a unique combination of outdoor recreation opportunities, small-town charm, and amenities such as restaurants, art galleries, an art deco theater, museums, and boutiques. In addition to the many cultural and athletic events offered by the University and the Borough, the surrounding region offers outstanding schools, medical facilities, and an affordable cost of living. For those who crave the city, Bucknell is within an easy three-hour drive to Philadelphia, New York, Baltimore, and Washington, D.C. Bucknell University, an Equal Opportunity Employer, believes that students learn best in a diverse, inclusive community and is therefore committed to academic excellence through diversity in its faculty, staff, and students. Thus, we seek candidates who are committed to Bucknell's efforts... to create a climate that fosters the growth and development of a diverse student body. We welcome applications from members of groups that have been historically underrepresented in higher education.