The primary function of this position is to provide decision support of the planning and execution of capital projects by the Facilities Management Department and other areas on campus, specifically in the tracking and reporting of project financial commitments. This position is responsible for all budgeting, commitment and cost tracking, cash flow forecasting, and all other financial accounting of all capital projects.
Coordinates with and supports the capital accounting needs of all areas of the University and expressly for the Senior Director of Capital Projects and Safety, Project Architect, and the Vice President of Facilities.
Assists the Capital Committee as needed including: gathering, reviewing and consolidating capital requests from all areas in support of Capital Committee meetings and throughout the year.
Responsible for coordinating with all key subject matter experts and stakeholders in the preparation and maintenance of Capital Project Budget Proposals (CPBP) for strategic projects.
Attend all construction project meetings, keeping meticulous notes documenting financial information, pertinent details, decisions, changes, and approvals.
Maintain detailed files and provide regular report on capital projects capturing all relevant data including: budgets, commitments, invoices, funds remaining, contingency, funding sources, capital versus expense, cash flow, fiscal year impact, internal and external budget transfers, etc.
Coordination and creation of purchase requisitions, purchase orders, change orders, and purchase card transactions for materials or services with the appropriate accounting information pertaining to capital projects.
Responsible for reviewing invoices related to capital projects, certify the availability of funds within the approved capital budget and coordinate appropriate approvals.
Acts as a liaison between the University and contractors regarding questions on purchase orders, change orders, and invoices.
Facilitates the review and approval of contracts by coordinating with General Counsel and Business Operations to ensure that all requirements such as contractor bonds and insurances are in compliance.
Collaborate closely with the Senior Accountant & Financial Analyst providing all needed information for the capitalization and depreciation of capital projects during month-end and year-end close and to reconcile project records and the fixed asset system to the general ledger.
Represents the University in all internal and external audits as they pertain to capital projects providing any and all support, documentation, and footnote commentary as needed.
Ensures that all externally funded expenditures comply with external requirements, and that these requirements are disseminated to the project team for inclusion into contract documents. Coordinates the activities of the University's RACP (or similar) consultant, request for information and final reviews by the funding issuing agency.
Assists in the process of submitting for reimbursement of capital spending from debt project funds, RACP, or similar sources.
Other duties and responsibilities as assigned.
Bachelor’s Degree in Accounting required.
Two or more years of relevant general ledger, fixed asset and/or construction accounting experience.
Meticulous attention to detail, ability to multi-task and deadline-oriented.
High level of proficiency with Microsoft Office applications, particularly Excel and Word.
Ability to work in an environment requiring a high degree of collaboration with others while also having the ability to anticipate and solve problems and work independently.
Excellent communication, organizational, analytical, interpersonal and presentation skills.
Must possess high ethical standards.
HOW TO APPLY
Submit a letter of interest and an attached resume to email@example.com. To ensure proper processing, applicants must use the following subject line format:
First Name Last Name – Position Reference Number
Example: Bob Morris - 123456
This position description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by the employee holding this job. This position description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position. Duties, responsibilities and activities may change at any time with or without notice.
In performance of their respective tasks and duties, all employees are expected to conform with the University’s Policy of Ethical Practice and the following: perform quality work within deadlines with/without direct supervision; interact professionally with other employees, students, customers and suppliers; work effectively as a team contributor; and work independently while understanding the necessity for communicating/coordinating work efforts with other employees and organizations.
Robert Morris University is committed to increasing diversity in our community and actively pursues individuals from all backgrounds. Additionally, RMU complies with all applicable federal, state and local laws and provides equal opportunity in all educational programs and activities, admission of students and conditions of employment for all qualified individuals regardless of race, color, sex, religion, age, disability, sexual orientation, or national origin. EOE
Approximately 5,200 undergraduate and graduate students from 42 states and 32 nations are enrolled at Robert Morris University, which is located in Moon Township approximately 20 minutes from downtown Pittsburgh.
Robert Morris University offers 60 undergraduate degree programs and 20 graduate degree programs in five academic schools: the School of Business, the School of Communications and Info...rmation Systems, the School of Education and Social Science, the School of Engineering, Mathematics and Science, and the School of Nursing and Health Sciences.
RMU’s mission is to change our students’ lives so that they can go out and change the lives of others for the better. We do this through professional experiences, service learning, global experiences, undergraduate research, campus leadership, and cultural experiences. These activities are documented on RMU’s unique Student Engagement Transcript.
More than 100 clubs and organizations help students to develop leadership skills, network professionally and meet friends. Student organizations include varsity, club and intramural sports, sororities, fraternities and student government. RMU has 23 NCAA Division I athletic programs, including football, men’s and women’s basketball, men’s and women’s hockey, and men's and women's lacrosse.
The university has 571 employees, which includes 200 full-time faculty members.