A specialty contractor, located south of Pittsburgh near Washington, PA, is seeking an Executive Assistant / Project Administrator.
Will serve as an extension of the Vice-President while also assisting the Project Manager with day to day responsibilities.
Responsible for billings & invoicing the customer; Contracts (forms and transmittals to and from the customer); Insurance (administration, requirements and review); subcontractor invoices (receiving and preparing for approval); upkeep of insurance and the bond files (hard copy and on-line); updating computer system and online files; weekly customer meetings.
Assist with general administrative and clerical tasks including filing, typing, answering phones and emails.
Will prepare reports as needed for various departments.
Assist with meeting scheduling.
Will plan and prepare travel arrangements and itineraries for the VP and Project Managers.
Will assist with special projects as requested.
Minimum of an AS Degree is preferred along with at least 3 years in an Executive Assistant- related role. Experience working with construction project completion notices, lien notices and change requests is a huge bonus!
Must have strong computer skills (Microsoft Office, ComputerEase, NoteVault, Salesnet, and others) and be proficient in spreadsheet management/word processing.
Excellent communications skills (verbal and written) are required.
Must be highly organized with superior time management and multi-tasking ability.
Attention to detail and the ability to spot errors and inconsistencies is a must.
Ability to work well in a construction office with all levels of the organization. Must be professional and confidential at all times.
Additional Salary Information: Hourly compensation commensurate with experience.
JH Technical Services, Inc. / JH Staffing Services was founded in 1996 and is headquartered in Pittsburgh, PA. JH has become one of the area’s fastest growing and most respected staffing firms, and is focused on assisting both clients and candidates throughout the tri-state area. We offer contract, contract to hire, and permanent placement options. The industries that we specialize in include t...he following: Engineering, Architecture, Information Technology, Construction, Energy, Manufacturing, and Professional/Office. The Right Recruiter. The Right Measurements. The Right Candidates.